This multi-site system allows users to record all equipment that is used to protect the business (e.g. sprinklers, fire alarms, etc.). Equipment is either fixed in a specific location (e.g. water hose reel) or is moveable and can be moved to any location within a plant (e.g. fire extinguishers). All locations and equipment are allocated their own unique barcode.
When adding a new location, the user is able to specify one or more Equipment Requirements i.e. what equipment must be available in order to ensure that the location is adequately protected.
The user selects one or more inspection tasks for each piece of equipment (e.g. sprinkler test, ambulance inventory, etc) and specifies the task frequency (e.g. monthly, every 14 days, etc.).
The system allows both locations and fixed equipment to be grouped into zones (e.g. Lower Level Sprinklers). The user is able to specify an order for each zone item.
One or more zones can then be added to a route (e.g. Weekly Sprinkler Test). The user is also able to specify an order for each route item.
Once a route has been established it can be loaded onto a PDA Barcode Scanner running the BPMS Mobile software; the user can then perform a tour using the mobile device. The device runs in two modes:
- Directed Route
- A route is loaded onto the device and the user is prompted to move from zone-to-zone and from location-to-location in the specified order
- Roam Route
- Every location and piece of equipment is loaded onto the device, allowing the user freedom to perform an ad-hoc tour
The user will begin a tour by first selecting the name of the inspector and the type of inspection that is being performed.
The user will then proceed to scan each location and piece of equipment. If an equipment issue is discovered then the software allows the user to generate a fault and, if necessary, a works order.
If a scanned barcode is not recognised then the user will be prompted to add the new location / equipment item.
If an equipment item cannot be found at a location then the user specifies that the item was missing – this is highlighted when the user synchronises the hand-held device.
Once a tour is complete the user synchronises the mobile device via the Handheld Device Synchronisation Menu. The data is pulled from the device and loaded into the central data store.
Finally, the system provides several search and reporting tools, which include:
- Tour Summary Report
- Details of all plant tours filtered by Date, Inspector, Inspection Type, Route, etc.
- Works Order Tracking
- Tracks all works orders by Works Order ID, Task, Fault, Status, Location, Equipment Type, etc.